How to keep a register of your club / Kerho rekisterin ylläpito

WHAT AND WHY
Each club maintains a register of participants that contains the names of the parents and children attending, the ages of the children and when they have attended the club. It is important that you as a Belingual volunteer know who is attending your club. This helps you make sure it is a safe space and you can see how regularly families are attending. 

WHAT FAMILIA DOES
Familia will share the initila list of registered participants at the start of the club season. You can use this list to create your own club register in a format the suite your club, whetehr electronic or paper format. This list will contain:

1. The name of the registering adult
2. Number of adults participating
3. Number of childreb participating
4. Ages of children attending 

Familia will not provide updates to the register directly, but we will send you a WhatsApp message with details of any new registrations throughout the season and you can update these to your register. 

WHAT YOU HAVE TO DO

1. Decide what format you will use for your register ( paper, electronic)
2. Fill the form by adding the clubs' dates 
3. At the first club meeting (or the first time the family attends),  you can update the register with the name of the other adult attending if relevant and the names of the children. 
4. We reccomend doing a roll call at the start of each club. One volunteer can be responsible for this task. This also helps participants get to know each other. Update your register everytme the club meets. 
5. At the end of the season, share the registration form with Familia, you can email it to [email protected] or just take a photo of it. This is not mandatory.

TIME SCALES
Keep a register for each season of your club ( for example  Feb -  June / Sept - Dec). 

DOWNLOADABLE TEMPLATES / MATERIALS ​​

Belingual Club Register Template
File Size:	106 kb
File Type:	docx

Download File

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